Privacy Notice

This is the privacy notice for the constituency office of Jo Swinson, Member of Parliament for East Dunbartonshire. This notice explains how the constituency office collects and uses personal information about individuals who contact the office by email, telephone, letter, or in person. A separate privacy notice applies to the local Liberal Democrat office, which you can read here

Address: Unit 44c, Huntershill Village, 102 Crowhill Road, Bishopbriggs, Glasgow, G64 1RP

Email: jo.swinson.mp@parliament.uk 

Telephone: 0141 370 6226

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information

This privacy notice tells you how we, the office of Jo Swinson MP, will collect and use your personal data for the purpose of discharging the duties of a Member of Parliament.

Why does the office of Jo Swinson MP need to collect and store personal data?

In order for us to provide you with support and advice, we need to collect personal data for correspondence purposes and to provide advice and support to queries. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

In terms of being contacted for any marketing purposes or campaigning on issues the office would contact you for additional consent.

Will the office of Jo Swinson MP share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to the office of Jo Swinson MP in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to provide a response to the query or issue raised on your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures. If we wish to pass your special categories of personal data to a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How will the office of Jo Swinson MP use the personal data it collects about me?

The office of Jo Swinson MP will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than five years unless required, for example if the office is providing you with ongoing advice on a case. The office of Jo Swinson MP is required to retain information in accordance with the law. How long certain kinds of personal data should be kept may also be governed by specific requirements and agreed practices. Personal data may be held in addition to these periods depending on individual needs.

Under what circumstances will the office of Jo Swinson MP contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures, including secure maintenance and disposal, to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the office of Jo Swinson MP holds about me?

At your request, the office of Jo Swinson MP can confirm what information we hold about you and how it is processed. If the office of Jo Swinson MP does hold personal data about you, you can request the following information:

• Contact details of the data protection officer.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of the office of Jo Swinson MP or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it wasn’t collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

The office of Jo Swinson MP accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate or utility bill (from last 6 months)

Contact details of the Data Protection Officer:

Contact Name: Office Manager, Jo Swinson MP
Address: Unit 44c, Huntershill Village, 102 Crowhill Road, Bishopbriggs, Glasgow, G64 1RP
Email: Jo.swinson.mp@parliament.uk
Telephone: 0141 370 6226

 

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